# Career Opportunity at PT Duta Marine: Site Secretary Vacancy
Navigating a career in the fast-paced marine, offshore, and oil and gas sectors requires precision, adaptability, and exceptional organizational skills. PT Duta Marine, a prominent private limited company in Indonesia, stands at the forefront of this industry. Known for delivering fully integrated operations and maintenance services for specialized maritime assets—including FPSO, FSO, FPU, LNG carriers, and offshore support vessels—the company maintains a stellar reputation for excellence, particularly in FSO conversion, installation, and management.
For administrative professionals seeking to build a meaningful career within a vital industrial sector, PT Duta Marine is currently inviting applications for a Site Secretary position. This role serves as the operational backbone of the site office, ensuring smooth communication and efficient daily workflows.
## Required Skills and Qualifications
To thrive in this dynamic offshore and marine environment, candidates must meet specific educational, technical, and interpersonal benchmarks. PT Duta Marine values professionals who combine technical proficiency with high ethical standards.
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Software Competency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital document management platforms.
* Communication Skills: Exceptional verbal and written communication abilities in both English and local languages, enabling the seamless drafting of official correspondence and reports.
* Organizational Agility: A proven ability to juggle multiple site tasks simultaneously, respect strict reporting deadlines, and maintain composure in high-pressure situations.
* Integrity and Discretion: Unwavering professional ethics when managing sensitive project data, contractor agreements, and personnel records.
## Key Responsibilities and Daily Duties
The Site Secretary acts as a central hub for administrative operations, bridging the gap between field personnel, management, and external stakeholders. The daily scope of work encompasses several critical functions:
1. Correspondence and Communication Management
* Handle incoming and outgoing phone calls, direct inquiries to the appropriate personnel, and filter communications effectively.
* Manage corporate email inboxes, physical mail distribution, and internal site memoranda.
2. Document Control and Record Archiving
* Draft, format, and organize comprehensive site reports, daily operational logs, and official meeting minutes.
* Maintain rigorous archiving systems for safety documentation and project compliance files.
3. Schedule and Meeting Coordination
* Facilitate site progress meetings by organizing schedules and booking necessary conference facilities.
* Maintain the project manager's calendar proactively to prevent scheduling conflicts.
4. Visitor Reception and Access Control
* Welcome corporate clients, regulatory inspectors, and subcontractors to the site.
* Oversee visitor registration protocols and issue appropriate safety clearances and access passes.
5. Office Administration and Inventory
* Monitor inventory levels for administrative stationery, pantry essentials, and Personal Protective Equipment (PPE) documentation.
* Place timely replenishment orders to prevent operational shortages.
6. Logistics and Travel Support
* Coordinate local transportation needs for site personnel and visiting stakeholders.
* Assist with business travel itineraries, accommodation bookings, and corporate event planning.
## Why Join PT Duta Marine?
Working with PT Duta Marine places you at the intersection of maritime engineering and energy production. This role offers a unique platform to refine your administrative expertise while contributing to complex, large-scale offshore energy projects. If you possess the requisite dedication, organizational talent, and professional qualifications, seize this opportunity to advance your career with an industry leader.